One app for the whole house, not five
Most operators run their houses on a spreadsheet, a group text, a filing cabinet, and a billing tool that was never meant for recovery housing. ARKHE replaces all of it. Here's what's inside.
Accountability
Hold the house to a standard, without playing cop
You already know your phase ladder, curfews, chore rotation, and sign-out rules. ARKHE puts those decisions into the daily house workflow. Residents can see where they stand and what they need for the next phase. Staff spend less time chasing chore photos or checking whether someone attended a meeting.
Phase system
Set your own ladder, from Orientation through Phase 3, with a curfew, minimum stay, privileges, and weekly meeting count for each level. Residents request to advance from their phone and staff approve. Every promotion and demotion stays on record.
Strikes
Issue a strike in seconds for a missed curfew, a skipped chore, or a behavioral issue. Strikes expire on their own after the number of days you set, and if a resident crosses your threshold, ARKHE can drop them back a phase automatically.
House rules library
Write your house rules once and save each change as a new version. ARKHE keeps a resident's signature attached to the exact version they received.
Chores with photo proof
Assign chores by hand or auto-rotate the whole house every week or two. Residents submit a photo when they finish, and staff approve it or send it back with a note like "missed the counter behind the sink."
GPS sign-in board
Residents sign in and out from their phone while ARKHE checks their location against the house. Sign-out is tied to phase, so newer residents have to use it and your board always shows who's out and who's overdue back.
Curfew tracking
Set per-phase curfews with a grace window. ARKHE flags a miss the moment it happens, not the next morning when a manager scrolls through the board.
Verified meeting attendance
Residents log AA, NA, and other meetings with a location check. If the phone says they never left the couch, the meeting gets flagged instead of counted toward their weekly requirement.
Recovery tools for residents
Residents can use the same app for weekly check-ins, a private journal, milestone coins, a guided Big Book study, chores, and sign-in.
Compliance
The paperwork a state inspector asks for, ready before they ask
ARKHE workflows account for Pennsylvania DDAP requirements, NARR standards, and county reporting formats. Drug screens, incidents, and signatures stay with their timestamps and capture details, which makes audit preparation much faster than pulling paper files.
Drug screening
Record a screen with the panel you actually use, mark the temperature, and snap a photo of the cup. A positive opens a relapse-protocol checklist and alerts your staff. Pull a random two or three residents to test with one tap.
Random selection with audit log
When you pull a random sample to screen, ARKHE logs the seed and timestamp, so "I picked them randomly" is a defensible statement, not a habit. The same log lets you prove a screen wasn't targeted at one resident.
DDAP incident reporting
Built straight to 28 Pa Code §717.31. Pick the incident category and ARKHE starts the three-business-day filing countdown, holds your root cause and plan of correction, and records exactly when and how you filed.
Staff credential tracking
Keep CPR, Narcan, background checks, and trainings for every staff member in one place with the documents attached. See who's current and who's overdue without digging through a binder.
Document scanner with audit trail
Scan an ID or release form with your phone camera. ARKHE cleans up the image and stamps a SHA-256 fingerprint on the file, so you can prove it was never altered. Every signature is logged with a time, device, and IP address.
Discharge documentation
Capture the discharge reason, follow-up plan, and the resident's signature in one workflow. The DDAP-aligned record builds itself instead of sitting on a clipboard waiting for someone to file it.
Resident grievance log
Log a complaint with the date it came in, the resolution, and the resident's acknowledgment. Inspectors ask for this every time. Now you have it without going looking for it.
Medication log
Track each resident's medication regimen with dose windows and missed-dose flags. An access log records when a staff member views the record.
Designed against the standards inspectors actually read
ARKHE is the operational system of record, not a compliance certifier. The standards below are what shaped the workflows you'll use every day.
- 28 Pa Code §717.31
- Pennsylvania DDAP recovery house operations, including incident reporting, screening, and discharge.
- NARR housing standards
- Resident grievance, house rules, and staff credentialing modeled on NARR expectations.
Have a county or state requirement that is not listed above? Tell us, and we will review the workflow with you.
Forms
Forms that read themselves
Most form builders make you recreate county paperwork one field at a time. ARKHE reads the PDF, photocopy, or intake packet you already use and turns it into a digital form. You can decide which fields residents complete, which fields belong to staff, and which values fill from an existing record.
AI form parsing
Upload a PDF or photograph a paper form, and ARKHE reads it into a digital one. It works out each field's type, decides whether the resident or a staff member fills it, and maps fields like name and move-in date so they fill themselves.
Read your old paper files
Have a stack of forms residents already filled out? ARKHE can pull the answers off the page too, so your back file goes digital without anyone re-typing it.
Form builder and library
Build any form your county asks for with 17 field types, mark it required or recurring, and assign it to a house or a single resident. Edits are versioned, so you always know which version someone signed.
Completion tracking
See at a glance which residents have completed which forms. Filter by form, by house, by date. Send a reminder to anyone who hasn't finished, in one tap.
Per-field role overrides
Override which fields a resident can edit versus which require a staff member, even after AI parsing. Some forms need a second hand on a specific question. ARKHE makes that explicit instead of leaving it to whoever opens it first.
Document library with PDF fill & sign
Keep resident and organization documents in folders with access controls. Staff can complete and sign PDFs in the app without waiting to get back to a printer or scanner.
Operations
Run the business side without a second app
Beds, rent, leads, repairs, and the group chat all sit where the house already lives. Operators stop juggling three tabs and a thread of text messages to figure out who owes what and who's moving in next week. Rent generates itself every week. The waitlist and the live board are the same data, not separate spreadsheets. Maintenance receipts attach to the work order they belong to, not a folder on someone's phone.
Lead pipeline and intake
Track inquiries from the first call to admission on a board you drag people through. A public application link feeds new leads straight in, and ARKHE warns you when someone looks like a duplicate of an existing record.
Referral contact directory
Save treatment centers, county case managers, hospital social workers, probation officers, and other referral sources with the residents they referred. When a name comes up again, staff can see the prior relationship.
Automated weekly billing
Rent generates itself every week per resident, with per-house rates and automatic late fees. Take card payments through your own Stripe account, and share a secure payment link so a parent or sponsor can cover an invoice directly.
QuickBooks sync
Connect your own QuickBooks Online account so rent charges and payments flow into your books without spreadsheet exports or duplicate entry.
Per-payer rate plans
Different rate for county payers, third-party scholarships, and private pay. ARKHE applies the right rate to the right resident automatically and prints clean monthly invoices for each payer.
Live house board
One board per house shows who lives there, who's signed out, who's overdue back, and each resident's current phase, with the strike button right there when you need it.
Maintenance requests
Log work orders by house with a priority, a cost, and a photo of the receipt, so repairs don't live on sticky notes.
Move-in & move-out checklists
Standardize what staff issue during intake and collect during discharge, including keys, linens, naloxone, and paperwork.
Built-in messaging
House channels and direct messages with file sharing, reactions, and pinned messages, so house business stays out of everyone's personal texts.
Insight
See the whole program, and prove it to a funder
Turn the questions you usually answer from memory into a report: who may need follow-up, how long residents stay, and how many residents are working. ARKHE reviews each resident's previous seven days and flags changes for staff review. Program Insights combines house-level metrics, and the monthly county report uses information from completed weekly reviews.
This month
Occupancy
Occupancy across every house
Weekly AI risk flags
Once a week, ARKHE reviews each resident's notes, screens, payments, and meeting attendance, then flags who might be slipping and tells you what it noticed.
Program insights dashboard
Watch occupancy, length of stay, employment, and total days of sobriety supported across every house, then export a clean PDF when someone wants proof the program works.
Recovery capital trends
Track employment, stable housing, and total days of sobriety supported across your program with monthly trend lines that funders ask for and most operators can't pull together.
Outcome metrics for funders
Calculate average length of stay, successful completion, and re-engagement after relapse the same way each month for state contracts and SCA grants.
County and SCA reports
Build the monthly report your county wants, including the custom metrics you define and tag yourself, off the weekly reviews your staff already complete.
Voice dictation
Talk instead of type. Dictate case notes, strike reasons, and incident write-ups, and ARKHE transcribes them for you.
Every seat in the house
One system, the right view for each person
Owners and staff get the full operation on a desktop. Managers see the one house they run on a tablet by the front door. Residents get a focused iPhone and Android app for the things they actually do.
For owners and staff
For house managers
For residents
Now available
Take ARKHE with you on iPhone and Android
Owners, staff, managers, and residents can use the same ARKHE experience wherever the day takes them. An account from your organization is required to sign in.
How it compares
Most operators come from a spreadsheet or a tool built for landlords
ARKHE was built for the specific job of running recovery housing. Here's how that shakes out.
| Spreadsheets & texts | Other software | ARKHE | |
|---|---|---|---|
| Reads your paper forms into the app (AI) | |||
| GPS-verified sign-in and meeting attendance | Sometimes | ||
| Phase ladder + strikes with auto-demotion | Sometimes | ||
| DDAP §717.31 incident filing countdowns | |||
| Automated weekly rent + per-resident billing | Sometimes | ||
| Rent and payments sync to QuickBooks | Sometimes | ||
| Resident phone app | Sometimes | ||
| Built by someone who runs sober living homes | |||
| Every feature included, no per-module add-ons | n/a |
Questions
The things operators ask first
Grouped by the questions we hear most about compliance, daily operations, and pricing. If a question isn't here, ask it on the demo.
Compliance & data
What inspectors, auditors, and your own attorney will ask.
Day-to-day operations
Setup, switching, residents, and multi-house programs.
Pricing & support
What it costs, what's included, and how we show up.
Book a demo
See ARKHE running on a real house in about 20 minutes. No slides, no pressure.