The dashboard
Your whole operation, on one screen
One app for the whole house, not five
Most operators run their houses on a spreadsheet, a group text, a filing cabinet, and a billing tool that was never meant for recovery housing. ARKHE replaces all of it. Here's what's inside.
Accountability
Hold the house to a standard, without playing cop
The rules already live in your head — phase ladder, curfews, chore rotation, who can leave the property and when. ARKHE turns them into the system the house runs on. Residents see exactly where they stand and what gets them to the next phase. Staff stop chasing chore photos or guessing whether someone hit their meetings. Sober living management runs on what you already decided, not what a manager remembers to enforce in the moment.
Phase system
Set your own ladder, from Orientation through Phase 3, with a curfew, minimum stay, privileges, and weekly meeting count for each level. Residents request to advance from their phone and staff approve. Every promotion and demotion stays on record.
Strikes
Issue a strike in seconds for a missed curfew, a skipped chore, or a behavioral issue. Strikes expire on their own after the number of days you set, and if a resident crosses your threshold, ARKHE can drop them back a phase automatically.
House rules library
Write your house rules once and version every change. Residents sign the version they were shown, and ARKHE keeps the signature attached to the exact text — not the rules you happen to be using today.
Chores with photo proof
Assign chores by hand or auto-rotate the whole house every week or two. Residents submit a photo when they finish, and staff approve it or send it back with a note like "missed the counter behind the sink."
GPS sign-in board
Residents sign in and out from their phone while ARKHE checks their location against the house. Sign-out is tied to phase, so newer residents have to use it and your board always shows who's out and who's overdue back.
Curfew tracking
Set per-phase curfews with a grace window. ARKHE flags a miss the moment it happens, not the next morning when a manager scrolls through the board.
Verified meeting attendance
Residents log AA, NA, and other meetings with a location check. If the phone says they never left the couch, the meeting gets flagged instead of counted toward their weekly requirement.
Compliance
The paperwork a state inspector asks for, ready before they ask
ARKHE is built to the actual regulations you answer to — Pennsylvania DDAP, NARR standards, your county's monthly report format. An audit becomes a five-minute query instead of a week of file-pulling, because every drug screen, every incident, every signature is already where it needs to be, with the timestamp and the device that captured it.
Drug screening
Record a screen with the panel you actually use, mark the temperature, and snap a photo of the cup. A positive opens a relapse-protocol checklist and alerts your staff. Pull a random two or three residents to test with one tap.
Random selection with audit log
When you pull a random sample to screen, ARKHE logs the seed and timestamp, so "I picked them randomly" is a defensible statement, not a habit. The same log lets you prove a screen wasn't targeted at one resident.
DDAP incident reporting
Built straight to 28 Pa Code §717.31. Pick the incident category and ARKHE starts the three-business-day filing countdown, holds your root cause and plan of correction, and records exactly when and how you filed.
Staff credential tracking
Keep CPR, Narcan, background checks, and trainings for every staff member in one place with the documents attached. See who's current and who's overdue without digging through a binder.
Document scanner with audit trail
Scan an ID or release form with your phone camera. ARKHE cleans up the image and stamps a SHA-256 fingerprint on the file, so you can prove it was never altered. Every signature is logged with a time, device, and IP address.
Discharge documentation
Capture the discharge reason, follow-up plan, and the resident's signature in one workflow. The DDAP-aligned record builds itself instead of sitting on a clipboard waiting for someone to file it.
Resident grievance log
Log a complaint with the date it came in, the resolution, and the resident's acknowledgment. Inspectors ask for this every time. Now you have it without going looking for it.
Designed against the standards inspectors actually read
ARKHE is the operational system of record, not a compliance certifier. The standards below are what shaped the workflows you'll use every day.
- 28 Pa Code §717.31
- Pennsylvania DDAP recovery house operations — incident reporting, screening, discharge.
- NARR housing standards
- Resident grievance, house rules, and staff credentialing modeled on NARR expectations.
Have a county or state requirement that doesn't fit a standard above? Tell us — we'll wire the workflow to match it.
Forms
Forms that read themselves
Most software hands you a form builder and tells you to recreate every county form by hand. ARKHE reads the form you already use — the PDF from DDAP, the photocopy from your county, the intake packet a referral source sent over — and turns it into a working digital form. Field by field. Including which ones residents fill, which ones staff fill, and which ones autofill from records you already have.
AI form parsing
Upload a PDF or photograph a paper form, and ARKHE reads it into a digital one. It works out each field's type, decides whether the resident or a staff member fills it, and maps fields like name and move-in date so they fill themselves.
Read your old paper files
Have a stack of forms residents already filled out? ARKHE can pull the answers off the page too, so your back file goes digital without anyone re-typing it.
Form builder and library
Build any form your county asks for with 17 field types, mark it required or recurring, and assign it to a house or a single resident. Edits are versioned, so you always know which version someone signed.
Completion tracking
See at a glance which residents have completed which forms. Filter by form, by house, by date. Send a reminder to anyone who hasn't finished, in one tap.
Per-field role overrides
Override which fields a resident can edit versus which require a staff member, even after AI parsing. Some forms need a second hand on a specific question. ARKHE makes that explicit instead of leaving it to whoever opens it first.
Operations
Run the business side without a second app
Beds, rent, leads, repairs, and the group chat all sit where the house already lives. Operators stop juggling three tabs and a thread of text messages to figure out who owes what and who's moving in next week. Rent generates itself every week. The waitlist and the live board are the same data, not separate spreadsheets. Maintenance receipts attach to the work order they belong to, not a folder on someone's phone.
Lead pipeline and intake
Track inquiries from the first call to admission on a board you drag people through. A public application link feeds new leads straight in, and ARKHE warns you when someone looks like a duplicate of an existing record.
Referral contact directory
Save every referral source you work with — treatment centers, county case managers, hospital social workers, probation officers — with who they refer and the resident records they're attached to. The next time their name shows up, you already know who they sent and how it went.
Automated weekly billing
Rent generates itself every week per resident, with per-house rates and automatic late fees. Take card payments through your own Stripe account, so payouts land in the bank account your business already uses.
Per-payer rate plans
Different rate for county payers, third-party scholarships, and private pay. ARKHE applies the right rate to the right resident automatically and prints clean monthly invoices for each payer.
Live house board
One board per house shows who lives there, who's signed out, who's overdue back, and each resident's current phase, with the strike button right there when you need it.
Maintenance requests
Log work orders by house with a priority, a cost, and a photo of the receipt, so repairs don't live on sticky notes.
Move-in & move-out checklists
Standardize what gets handed over on intake and what gets reclaimed on discharge — keys, linens, naloxone, paperwork — so nothing slides because everyone was busy that day.
Built-in messaging
House channels and direct messages with file sharing, reactions, and pinned messages, so house business stays out of everyone's personal texts.
Insight
See the whole program, and prove it to a funder
The numbers you track by gut feel — who's at risk, what your length of stay actually is, how many of your residents are working — turn into a report you can hand to a county, a board, or an RFP reviewer. ARKHE reviews each resident's last seven days once a week and flags who might be slipping. The Program Insights dashboard rolls every house up into the metrics you'd want during a board meeting, and the monthly county report builds itself off the weekly reviews your staff already completed.
This month
Occupancy
Occupancy across every house
Weekly AI risk flags
Once a week, ARKHE reviews each resident's notes, screens, payments, and meeting attendance, then flags who might be slipping and tells you what it noticed.
Program insights dashboard
Watch occupancy, length of stay, employment, and total days of sobriety supported across every house, then export a clean PDF when someone wants proof the program works.
Recovery capital trends
Track employment, stable housing, and total days of sobriety supported across your program with monthly trend lines that funders ask for and most operators can't pull together.
Outcome metrics for funders
ALOS, successful completion rate, re-engagement after relapse — the metrics state contracts and SCA grants ask about, calculated the same way every month.
County and SCA reports
Build the monthly report your county wants, including the custom metrics you define and tag yourself, off the weekly reviews your staff already complete.
Voice dictation
Talk instead of type. Dictate case notes, strike reasons, and incident write-ups, and ARKHE transcribes them for you.
Every seat in the house
One system, the right view for each person
Owners and staff get the full operation on a desktop. Managers see the one house they run on a tablet by the front door. Residents get a simple app for the things they actually do.
For owners and staff
For house managers
For residents
Coming soon
Clinical, telehealth & peer support — in development
ARKHE is growing into the clinical side: telehealth visits, AI-written notes, e-prescribing, and billable peer support — on the same platform you run your houses on.
How it compares
Most operators come from a spreadsheet or a tool built for landlords
ARKHE was built for the specific job of running recovery housing. Here's how that shakes out.
| Spreadsheets & texts | Other software | ARKHE | |
|---|---|---|---|
| Reads your paper forms into the app (AI) | |||
| GPS-verified sign-in and meeting attendance | Sometimes | ||
| Phase ladder + strikes with auto-demotion | Sometimes | ||
| DDAP §717.31 incident filing countdowns | |||
| Automated weekly rent + per-resident billing | Sometimes | ||
| Resident phone app | Sometimes | ||
| Built by someone who runs sober living homes | |||
| Every feature included, no per-module add-ons | — |
"We run every one of our own recovery houses on ARKHE. Each feature is here because we needed it on a Tuesday night, not because it looked good in a demo."
Operator-built
Made by someone who runs houses, not a software shop
§717.31
Incident reporting built to PA DDAP requirements
$100/mo
Flat rate, unlimited residents, every feature
Your data
Exportable anytime, no lock-in games
Why I built this
"I didn't set out to build software. I run sober living homes, and I was buried in paperwork that kept me from the people I opened the doors for. Every tool I tried was made for landlords or hospitals, not recovery housing. So I built the one I actually needed, and I run my own houses on it every day."
Matt Bartelt
Founder, ARKHE · Operator, Sunlight of the Spirit
Simple, Transparent Pricing
One plan. Everything included. No surprises whether you run one house or six.
Standard
Everything you need to run compliant recovery housing.
- Unlimited residents and staff
- Every housing feature included, no add-ons
- No setup fees
- Hands-on onboarding and support
- Encrypted storage with role-based access
- Export your data anytime
Coming soon
Clinical & Telehealth suite
Telehealth, AI notes, e-prescribing, and billable peer support for licensed providers — a separate suite, in development.
Join the early-access list →What's in the $100
Every part of the platform, no module gates
Residents & staff
- Unlimited residents across every house
- Unlimited staff and manager accounts
- Per-resident phone app on iOS and Android
- Role-scoped access (owner, staff, manager, resident, alumni)
Compliance
- DDAP §717.31 incident reporting with filing countdown
- Drug screening, random selection, and relapse protocol
- Staff credential tracking (CPR, Narcan, background checks)
- Append-only audit log for every signature and document
Forms & documents
- AI-parsed forms (PDF or photographed paper)
- Unlimited custom forms with 17 field types
- SHA-256 document fingerprints
- Versioned house rules and resident signatures
Onboarding & support
- Live setup help getting your first house running
- CSV import from your existing spreadsheets
- Direct line to the people who built it
- Weekly product updates with no version pinning
What we don't charge for
The line items other platforms add quietly
Per-resident fees
You shouldn't pay more for growing the program.
Per-house fees
Multi-property operators run on the same flat rate.
Per-seat fees for staff
Hire who you need to hire; access isn't a budget line.
Module add-ons
Forms, billing, and compliance aren't pay-to-unlock.
Implementation or onboarding fees
We'd rather you start clean than start with a bill.
What happens after you book a demo
From your first call to your second house, in plain steps
A 30-minute call
We walk through how your house actually runs today — phases, screens, billing — so the setup matches your program.
Setup, together
We seed your phases, rules, forms, and rate plans. You import residents from a CSV or we type them in with you.
First house live
Residents get their app, staff start logging screens and chores. We sit with you for the first week so nothing slips.
Add more houses
When the first house is steady, the next ones go faster. Same flat price, same support, no negotiation.
Questions
The things operators ask first
Grouped by what tends to come up — compliance, daily operations, and pricing. If a question isn't here, ask it on the demo.
Compliance & data
What inspectors, auditors, and your own attorney will ask.
Day-to-day operations
Setup, switching, residents, and multi-house programs.
Pricing & support
What it costs, what's included, and how we show up.
Book a demo
See ARKHE running on a real house in about 20 minutes. No slides, no pressure.